Senior Administrative Assistant

Wilmington Trust is a leading provider of wealth management and institutional retirement services, known for building long-term client relationships and delivering innovative solutions for complex financial needs. The organization offers an integrated approach that addresses a wide range of financial concerns for individuals, families, businesses, and retirement plan sponsors.

Wilmington Trust combines broad capabilities with a personal, attentive, and trustworthy service model.

Overview

Wilmington Trust is seeking a Senior Administrative Assistant to join its Family Wealth Division, which serves the unique needs of Wilmington Trust’s largest and most complicated High Net Worth (HNW) and Ultra-High Net Worth (UHNW) clients. The candidate will report directly to the President of the Division.

This role manages calendars, schedules meetings, coordinates travel arrangements, and prepares agendas and materials for internal and client-facing meetings. The Senior Administrative Assistant handles phone and email communications, routes inquiries, and maintains a professional, client-focused presence at all times.

Day-to-day responsibilities include drafting and proofreading correspondence, creating basic reports and presentations, and assisting with expense tracking and invoice processing. The role also supports special projects, helps improve administrative processes, collaborates with colleagues across departments, and ensures compliance with internal policies and confidentiality standards.

Primary Responsibilities

• Candidates should possess strong Administrative Assistance and Clerical Skills, including calendar management, document handling, and office organization. Candidates should possess polished Phone Etiquette and Communication skills, with the ability to interact professionally with clients, executives, and colleagues. Candidates should possess Executive Administrative Assistance capabilities, including support for senior leaders, meeting preparation, and coordination of complex schedules. Candidates should possess proficiency with common office software (e.g., Microsoft Outlook, Word, Excel, PowerPoint) and basic data entry and reporting skills. Candidates should possess strong attention to detail, time management, and the ability to prioritize multiple tasks in a fast-paced environment. Candidates should possess a high level of professionalism, discretion with confidential information, and a collaborative working style. Marketing experience/event planning experience is beneficial
• Education and Experience Required: Candidates should have at least 4 years progressive secretarial/administrative support experience with demonstrated development of skills on-the-job
• Relevant experience as a senior or executive administrative assistant in financial services or a corporate environment is beneficial. An Associate or Bachelor’s degree in Business Administration or a related field, or equivalent work experience, is required. #LI-LA1 M&T Bank is committed to fair, competitive, and market-informed pay for our employees. The pay range for this position is $25.07 - $41.79 Hourly (USD). The successful candidate’s particular combination of knowledge, skills, and experience will inform their specific compensation. Location: New York, New York, United States of America Great companies have an enduring sense of purpose. With roots dating back to the founding of Wilmington Trust Company by T. Coleman du
• Pont in 1903, Wilmington Trust has been serving successful individual and institutional clients for more than a century. Wilmington Trust is internationally recognized and has a team of experienced and skilled professionals focused on delivering a high caliber of service to every client relationship. We are proud to be part of the M&T corporate family. As an employer of choice, we are proud to offer competitive benefits ranging from medical and retirement to forty hours of paid volunteer time each year. Our core values – integrity, ownership, collaboration, curiosity, and candor – drive the work we do. We seek to further build upon our record of success by bringing in top talent and fresh skill sets while continuing to support the growth and development of all our team members. View M&T’s Human Capital Report to learn more. Ready to join our team? Submit your application today! If you are unable to apply through this site due to technical issues or need an accommodation to apply, please contact us at careersitesupport@mtb.com for assistance. M&T Bank is unwavering when it comes to providing equal employment opportunities to all employees and applicants without regard to race, color, national origin, religion, ethnicity, sex, gender identity, age, disability, citizenship, pregnancy, veteran status, military status, marital status, sexual orientation, genetic information or any other characteristic protected under applicable federal, state or local laws. M&T Bank Corporation has policies and procedures in place to promote a drug free workplace. Career Site Privacy Notice