Client Experience & Office Coordinator

Administrative Assistant / Office Coordinator 📍 Hauppauge, NY (Long Island) | Hybrid Schedule M&T Bank and Wilmington Trust are seeking a highly organized, professional Office Coordinator to support our Hauppauge office. This is a client-facing role responsible for reception, office operations, event coordination, and administrative support.

What You'll Do

• Serve as the primary point of contact for clients, visitors, and vendors
• Greet guests and maintain a professional reception area
• Coordinate client events, meetings, and conference room scheduling
• Manage office supplies, facilities needs, and vendor relationships
• Support administrative activities including calendars, presentations, correspondence, and expense tracking
• Partner with building management to ensure smooth office operations
• Education and Experience Required: High School Diploma or GED 1+ year of administrative, reception, office management, hospitality, or customer service experience Strong Microsoft Office skills
• Excellent communication, organization, and multitasking abilities
• Professional presence and customer-focused mindset
• Experience supporting a Wealth Management, Private Banking, Financial Advisory, or Trust environment highly preferred
• Experience interacting directly with high-net-worth clients and delivering exceptional client service in a professional setting strongly preferred Work Arrangement: Must work onsite in Hauppauge, NY every Monday, Tuesday, Wednesday, and Thursday Remote work available on Fridays Free onsite parking
• Professional business attire required due to client-facing responsibilities
• Join a team where you'll help create exceptional experiences for clients and colleagues while serving as a key part of our office operations. M&T Bank is committed to fair, competitive, and market-informed pay for our employees. The pay range for this position is $21.00 - $31.98 Hourly (USD). The successful candidate’s particular combination of knowledge, skills, and experience will inform their specific compensation. Location Hauppauge, New York, United States of America Great companies have an enduring sense of purpose. With roots dating back to the founding of Wilmington Trust Company by T. Coleman du
• Pont in 1903, Wilmington Trust has been serving successful individual and institutional clients for more than a century. Wilmington Trust is internationally recognized and has a team of experienced and skilled professionals focused on delivering a high caliber of service to every client relationship. We are proud to be part of the M&T corporate family. As an employer of choice, we are proud to offer competitive benefits ranging from medical and retirement to forty hours of paid volunteer time each year. Our core values – integrity, ownership, collaboration, curiosity, and candor – drive the work we do. We seek to further build upon our record of success by bringing in top talent and fresh skill sets while continuing to support the growth and development of all our team members. View M&T’s Human Capital Report to learn more. Ready to join our team? Submit your application today! If you are unable to apply through this site due to technical issues or need an accommodation to apply, please contact us at careersitesupport@mtb.com for assistance. M&T Bank is unwavering when it comes to providing equal employment opportunities to all employees and applicants without regard to race, color, national origin, religion, ethnicity, sex, gender identity, age, disability, citizenship, pregnancy, veteran status, military status, marital status, sexual orientation, genetic information or any other characteristic protected under applicable federal, state or local laws. M&T Bank Corporation has policies and procedures in place to promote a drug free workplace. Career Site Privacy Notice